Create Meeting Scheduling Pages

Set Up Your Scheduling Page

1. Customize Scheduling Page URL

• Set the scheduling page URL at the top. This will be the link contacts use to book time with you.

• Only alphanumeric characters, hyphens, or underscores are allowed.

• Once created, the URL cannot be edited.

If you have a Sales Hub or Service Hub paid seat, you can adjust the domain portion of the URL under your calendar settings.

Configure Your Scheduling Settings

Welcome (Optional for Round Robin Meetings)

• Enable Prioritize Contact Owner to direct known contacts to their assigned owner's scheduling page.

• Customize:

  • Page title and description.

  • Image (Default icon, Company avatar, or Custom image).

Schedule

• Title: Name that appears above your calendar.

• Duration: Select available meeting lengths. Add custom durations if needed.

• Time zone: Set the time zone for your availability.

• Availability window: Set available days and times.

• Consider working hours: Turn on to respect working hours set in user profiles.

Contact’s device settings determine how they view your available times.

Additional Settings

• Image on page: Organizer avatar, Company avatar, or Custom upload.

• Scheduling window: Set how far in advance people can book.

• Minimum notice time: Prevent last-minute bookings.

• Buffer time: Add gaps between meetings.

• Start time increments: Customize start intervals (e.g., every 15 minutes).

• Booking page language: Select language (default to English if browser not detected).

• Date and time format: Follows the selected booking page language.

Customize the Booking Form

Form

• Default fields: First Name, Last Name, and Email are required.

• Additional questions (Sales/Service Hub seats only):

  • Add custom text questions or contact properties.

  • Set fields as required or optional.

• Spam protection:

  • Enable CAPTCHA.

  • Block free email domains or specific domains.

• Guests: Allow invitees to add additional guests.

Privacy & Consent

• If GDPR settings are turned on:

  • Collect communication consent.

  • Set legitimate interest or opt-in consent with customizable messaging.

  • Preview how consent appears.

Confirmation and Automation

Confirmation

• Redirect to a HubSpot page or an external URL after booking.

• If no redirect is set, HubSpot will show a default confirmation message.

Automation

• Confirmation Email: Automatically sent after booking (can be disabled).

• Pre-Meeting Reminders:

  • Send up to three reminders (e.g., 1 day before, 1 hour before).

  • Customize subject line and email body with personalization tokens.

  • Preview reminder emails.