HubSpot Meetings Scheduler is a booking link your prospects and customers use to pick an open time on your calendar without the back and forth email. Meetings sync both ways with Google Calendar or Office 365, and every booking is logged automatically to the contact record in your CRM, so the whole team sees what was scheduled and when.
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What it does
One link that runs your scheduling
Share a link, let people book real open slots, and keep every meeting tied to the right record.
Two way calendar sync
Reads your real availability from Google or Office 365 and writes the booking straight back.
Logged to the record
Each booking creates a meeting on the contact, so reps and managers see the full history.
Round robin links
Spread incoming bookings across a team so the next available rep gets the call.
Group meetings
Book a slot that only opens when several team members are free at the same time.
Custom booking form
Add qualifying questions and known contact fields fill in for people already in your CRM.
Buffers and limits
Set buffer time, minimum notice, and a daily cap so your calendar stays workable.
Setup
Get a booking link live
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Connect your calendarLink Google Calendar or Office 365 so HubSpot reads your availability and writes new bookings back.
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Create a meeting linkChoose one on one, round robin, or group, then name it and set the meeting length options.
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Set your availabilityPick the days and hours you take meetings, add buffer time, minimum notice, and a daily booking cap.
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Add booking questionsCollect the details you need to prepare, and let known fields auto fill for existing contacts.
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Share the linkSend it directly, drop it in an email signature, or embed it on a landing page or your website.
Related
Works with the rest of Sales Hub
The scheduler is one part of the Sales Hub toolkit that keeps deals moving.
FAQ
Common questions
Is the meetings scheduler free?
A single personal meeting link is part of the free tools, so a solo founder or first sales hire can start booking right away. Round robin, group meetings, and multiple links come with the paid Sales Hub tiers as your team grows.
Which calendars can I connect?
Google Calendar and Office 365 both connect with two way sync. HubSpot reads your real open slots so a booking never lands on top of something you already have, and the new meeting appears on your calendar automatically.
How does round robin assign meetings?
A round robin link shows the combined availability of everyone on it and rotates bookings across the team. You can weight it or restrict it to specific reps, which helps a sales team in Bangkok share inbound demo requests without anyone manually assigning each one.
Do meetings get logged to the contact record?
Yes. When someone books, HubSpot creates a meeting activity on their contact record and links it to the right company and deal. Reps and managers see what was scheduled, by whom, and the answers to any booking questions.
Can I add it to my website or emails?
You can share the raw link, embed the scheduler on a landing page or website, or attach it to your email signature. Many teams in Thailand also pair it with a LINE or chat reply so a prospect can move from a message to a booked call in one step.